Know What’s In, What’s Out, and What’s Missing.
Managing stock should not feel like gambling. With LinearPOS Inventory Module, your stockroom becomes a sanctuary of accuracy and control.
Your Stock, Perfectly Orchestrated - Best Retail POS in Kenya.
From your storeroom to your sales counter, never lose track of a single item again. The LinearPOS Inventory Management Module is your command center for a smarter, more profitable inventory. Stop running your business out of a worn-out exercise book!
Inventory is the lifeblood of your retail business. It’s also the source of your biggest headaches. Too much stock, and your cash is tied up. Too little, and you’re losing sales to competitors. The endless cycle of manual counts, “ghost” inventory that exists on paper but not on the shelf, and the sinking feeling of running out of your best-selling product can be exhausting.
It’s time to let technology do the heavy lifting. Our Inventory Management module gives you the 20/20 vision and iron-fisted control you need to optimize your stock, eliminate wastage, and dramatically boost your bottom line.
- Masterful Purchase & Supplier Management: Generate POs, receive items into specific stores.
Seamless Stock Movements: Track It Like a Hawk: Move stock between stores or to sales counters with full traceability.
The Magic of Real-Time Automation: Sales and transfers update your inventory automatically.
Stock-Taking & Adjustments Without the Tears: Perform audits, correct errors, and stay balanced.
Reporting & Analytics: Your Crystal Ball: Get detailed stock and purchase reports with a click.
Item Productions & Bulk-Breaking for a Custom Fit: Convert bulk items into sellable units with ease.
A Deep Dive into Your New Inventory Command Center:
1. Masterful Purchase & Supplier Management System for Retail Businesses in Kenya.
Bringing stock into your business should be a smooth, organized process, not a chaotic guessing game.
- Effortless Purchase Orders (POs): Create and send professional purchase orders to your suppliers directly from LinearPOS. Track the status of each PO—from ‘pending’ to ‘partially received’ to ‘closed’. When the delivery truck arrives, simply pull up the PO and receive the items against it. The system will flag any discrepancies, like short-deliveries, so you can follow up immediately. No more paying for items you didn’t receive!
- Supplier & Vendor Database: This is your digital address book for everyone you buy from. Keep all your supplier contacts, payment terms, and purchase history in one place. You can quickly see who gives you the best prices or who delivers the fastest, empowering you to negotiate better deals.
- Direct Stock Receiving: For those quick, informal purchases from a local supplier down the road, you can bypass the formal PO process. Use the “Direct Receive” function to add stock instantly, ensuring it’s accounted for from the moment it enters your door.
2. Seamless Stock Movements: Track It Like a Hawk.
Your stock is constantly on the move. We track every single step.
- Store-to-Counter Issuances: Securely issue stock from your main storeroom to your front sales counters. This creates a clear digital paper trail, so you know exactly what’s on the shop floor versus what’s in the back. It’s perfect for high-value items like electronics or cosmetics.
- Multi-Store & Inter-Branch Transfers: Running more than one branch? Is your Westlands branch running low on an item that your CBD branch has in excess? Effortlessly transfer stock between locations. The system deducts from the sending store and adds to the receiving store’s inventory in real-time. Stop losing sales in one store while stock gathers dust in another!
3. The Magic of Real-Time Automation. for Retail Businesses in Kenya.
This is where LinearPOS truly shines. It does the math so you don’t have to.
- Automatic Stock Addition: The moment you mark a Purchase Order as ‘received’ or complete a stock transfer, the quantities are instantly and automatically added to your inventory levels.
- Automatic Stock Deduction: The second a cashier completes a sale, the quantity of the item sold is instantly and automatically deducted from the system. This is real-time accuracy you can trust, giving you a live, up-to-the-second view of what you have in stock across all your locations.
- One Single Source of Truth: Your cashier sees that the system shows “1” unit left for that popular brand of gin. They can sell it with 100% confidence, knowing the system is accurate. They don’t need to leave the customer waiting, abandon the till, and run to the storeroom “just to be sure.” This makes your team look professional and keeps the checkout process moving at lightning speed.
4. Stock-Taking & Adjustments Without the Tears - Best Inventory System in Kenya.
Ah, the dreaded stock-take. We make it less of a nightmare.
- Guided Stock-Taking: Our system simplifies the entire process. You can conduct a full stock-take for the entire store or perform “cycle counts” on specific categories or shelves. Use a tablet or a printed sheet from the system to do your counts.
- Easy Variance Reports: Once you input the physical counts, LinearPOS will generate a clear variance report, showing you exactly where the discrepancies are between your system’s stock and your physical stock. This helps you quickly identify issues like theft, breakages, or receiving errors.
- Simple Stock Adjustments: Found a damaged item? Need to write something off? Easily adjust stock levels down (for damages/loss) or up (for found items) with a clear reason code for each adjustment. This maintains the integrity of your data for accurate reporting.
5. Reporting & Analytics: Your Crystal Ball.
Stop guessing what to order. Start making decisions based on cold, hard data.
- Low-Stock Alerts – Inventory POS for Retail Businesses in Kenya: This is your personal assistant. Set minimum stock levels for your key products. When the inventory for an item dips below this level, it will automatically appear on a “Low Stock” report, prompting you to reorder. You can
- Comprehensive Inventory Reports: Generate a wealth of reports including:
- Stock Level Reports: See exactly what you have and where it is.
- Inventory Valuation Reports: Know the total value of your stock at any given time.
- Fast & Slow-Moving Items Report: This is gold. Identify your star performers to ensure they’re always in stock, and pinpoint the dust-gatherers that are tying up your cash.
- Supplier Performance Reports: Analyze who you buy from the most and how their products perform.
6. Item Productions & Bulk-Breaking for a Custom Fit.
Perfect for businesses that do more than just sell pre-packaged goods.
- Recipe for Success (Productions) for All Retail Businesses in Kenya: Do you sell gift hampers or baskets? Use the “Productions” feature to create a new product (e.g., “Deluxe Christmas Hamper”) from a list of individual components. When you “produce” a hamper, the system automatically deducts the individual items (1x wine, 1x chocolate box, 1x biscuits) from your inventory.
- Brilliant Bulk-Breaking: Ideal for grocery stores, hardware stores, or agrovets. Buy a 50kg sack of sugar? Use the bulk-breaking feature to instantly convert it into 50 x 1kg sellable units in your system. The 50kg sack is deducted, and the 1kg packets are added, all with a few clicks. It’s accurate, simple, and essential for selling in custom quantities.