Your Business Finances, Finally in Focus.
Say goodbye to disjointed spreadsheets and hello to full financial visibility. Our Accounts Management Module ensures your business finances are always organized, accurate, and report-ready. The best POS Software to run a successful Retail Business in Kenya.
Your Financial Toolkit, Unpacked - The #1 Retail POS in Kenya.
Ditch the spreadsheet chaos, the overflowing file of receipts, and the constant headache of financial guesswork. Our Accounts Management Module brings all your numbers together, giving you a crystal-clear, real-time picture of your business’s health.
For many business owners, “doing the books” is the part of the job they dread the most. It feels like a complex, time-consuming chore that only gets done when it absolutely has to. But what if your accounts could be managed effortlessly, in the same system you use to make sales and track stock?
That’s the power of the LinearPOS Accounts Management Module. It’s not a separate, scary accounting program; it’s an integrated part of your daily operations. It turns your financial data from a source of stress into your most powerful tool for making smart, profitable decisions.
- Bill Recording: Create and manage bills for every purchase and expense. Keep your payables and receivables in check.
Customer Accounts: Manage customer balances, generate statements, receive payments, and follow up on outstanding dues.
Supplier/Vendor Accounts: Record payments, manage vendor statements, and keep tabs on your business obligations.
Banking Made Easy: Manage multiple bank accounts, record deposits, withdrawals, transfers, and reconcile bank statements.
Ledger Control: Set up general ledger accounts tailored to your retail needs. Auto-generate reports that help you understand profits, costs, and cash flow.
1. Bill & Expense Management: Know Where Every Shilling Goes in Your Retail Business.
A profitable business isn’t just about what you earn; it’s about what you keep. We make tracking your expenditures ridiculously simple.
- Organized Bill Recording: When you receive an invoice from a supplier (for stock, new equipment, etc.), you can create a bill for it in LinearPOS. Record the supplier’s name, invoice number, due date, and amount. This creates a clean, organized list of everything you owe (your payables), so you can manage your cash flow and avoid late payment surprises.
- Rapid Expense Posting: What about the daily costs of doing business? Rent, KPLC tokens, staff lunch, marketing flyers, internet bills—you can post these expenses in seconds. Categorize them (e.g., ‘Utilities,’ ‘Salaries,’ ‘Marketing’) to see exactly where your money is being spent. At the end of the month, you won’t have to wonder where it all went; you’ll have a detailed report.
- Petty Cash Management: Easily manage your day-to-day petty cash float. Record cash-out for small expenses and reconcile it within the system, maintaining accountability for every single shilling.
2. Customer Accounts: Manage Your 'Wadeni' Like a Pro with The Best Reatil Software in Kenya.
Offering credit is a great way to build loyalty, but it can be a nightmare to track. We make it simple and professional.
- Integrated Credit Sales: When a credit-approved customer makes a purchase at the POS, the sale amount is automatically added to their account balance. No separate book, no manual entry, no chance of forgetting.
- Set Custom Credit Limits: Protect your business by setting a maximum credit limit for each customer. The system will alert the cashier if a sale would exceed the customer’s approved limit, giving you control.
- Professional Statement Generation: In just a few clicks, generate a clear, professional statement for any customer. It will show all their purchases, payments, and the final outstanding balance. You can print it or email it directly. No more disputes over “he-said, she-said.”
- Easy Payment Recording: When a credit customer pays off their balance (or part of it), you can easily record the payment (whether by M-Pesa, cash, or bank transfer) and it will be instantly reflected on their account.
3. Supplier & Vendor Accounts: Maintain Strong Relationships.
Just as customers owe you, you owe your suppliers. Keeping this organized is key to a healthy supply chain.
- Centralized Supplier Records: The system keeps a clear statement for each of your suppliers. You can see all the bills you’ve recorded from them and all the payments you’ve made to them.
- Never Miss a Due Date: By tracking your bills and their due dates, you can plan your payments and maintain a good reputation with your vendors, which can lead to better terms and more reliable service.
- Clear Payment History: Easily generate a statement for any supplier to reconcile your accounts with theirs, ensuring you are both on the same page before making payments.
4. Bank Account Management & Reconciliation: Your Bridge to the Bank.
This is the feature your accountant will thank you for. We make bank reconciliation—the process of matching your books to the bank’s records—painless.
- Manage All Your Accounts: Create and manage all your business bank accounts and M-Pesa paybill/till numbers within LinearPOS.
- Record All Transactions: Log every transaction—deposits from cash sales, direct bank-ins from customers, withdrawals for expenses, bank transfers to suppliers, and even bank charges and loan repayments.
- The Magic of Bank Reconciliation: Our reconciliation tool allows you to pull up your records side-by-side with your downloaded bank statement. You simply tick off the items that match. The tool highlights any discrepancies—like an unrecorded bank charge or a customer payment you missed—allowing you to fix them in minutes, not hours.
5. The Big Picture: Ledger & Financial Reports - The Retail POS that works for You.
This is where it all comes together. All the data you’ve entered flows automatically into standard financial reports that give you a vital overview of your business’s performance.
- General Ledger (GL): The GL is the complete record of all financial transactions within your business. Every sale, purchase, expense, and payment is recorded here, providing a full audit trail.
- Profit & Loss Statement (P&L): This is the ultimate report card. With one click, generate a P&L statement for any period. It shows your Total Revenue, subtracts the Cost of Goods Sold (COGS) to give you your Gross Profit, and then subtracts all your operating expenses to show you your true Net Profit. You finally know exactly how profitable your business really is.
- Balance Sheet: Get a snapshot of your business’s financial health at a specific point in time, showing your Assets (what you own), Liabilities (what you owe), and Equity (your net worth).
